These terms cover everything Roth Media does — wedding photo and video, portrait sessions, Content Days and event coverage for businesses, the client galleries, and this website. When you book, you also sign a short agreement for your specific date. If that agreement ever says something different from this page, the agreement wins.
Quotes
Prices on this site are real starting prices. The instant quote is an estimate; we confirm the final number in writing before anything is booked. Prices can change, but a number we've confirmed to you in writing is locked.
Booking and payment
A date is held once we've both signed the agreement and the retainer is paid — until then it's open, even if we've talked about it. The retainer is 50% of the package. It's non-refundable: paying it takes your date off the calendar and we turn away other bookings for it, so we both agree the retainer is a fair estimate of what that costs us — not a penalty. For weddings, the balance is due 14 days before the day. For family sessions, the balance is due on the day of the shoot. For business work, the balance is due when the content is delivered, and nothing is released — including licenses — until it's paid. Balances more than 14 days late carry a 1% monthly late charge, and unpaid balances can pause delivery.
Give $100, get $100: when someone new books a wedding or a business package of $600 or more with your friend code, they get $100 off and you get $100 — off any balance you still owe us, otherwise as a credit toward your next booking. One reward per new client, codes don't work on your own booking, and credits have no cash value.
Rescheduling
Life happens. You can move your date once, free, to any open date within twelve months of the original, as long as you tell us at least 30 days out. Your retainer and any payments carry over. A second move, or a move inside 30 days, is treated as a new booking with a new retainer. If the new date is one we can't make, the cancellation terms below apply.
Cancelling
If you cancel, the retainer stays with us. Cancel more than 60 days before the date and anything you've paid beyond the retainer comes back to you. Cancel inside 60 days and the full balance is still due — by then the date can't be rebooked, and we both agree that amount is a fair estimate of the lost booking, not a penalty. Cancellations need to be in writing (email or text is fine).
If we have to cancel — illness, injury, a family emergency — we'll first try to place a photographer or videographer of comparable quality to shoot your day under these same terms. If we can't, everything you've paid, retainer included, comes back in full. That refund is the full extent of our responsibility.
Coverage hours and overtime
Your package covers the hours listed in your agreement, running continuously from the start time we set together. If the day runs long and you'd like us to stay, just say so — overtime is $175 per hour, billed in half-hour blocks, and added to the final invoice. We won't stay past the booked time without asking you first. Late starts on your end don't extend the end time.
What we need from you
For weddings: a timeline and a point-of-contact who isn't the couple, at least two weeks out. A meal for each member of the crew on any booking over six hours — we shoot the reception better fed. Access to the spaces on the timeline, and a heads-up on any venue or church rules about where we can stand and whether we can use lights. If a rule at the venue limits what we can capture, that's not something we can be responsible for.
For business shoots: the location ready to film, the people who need to be on camera present at the agreed time, and the go-ahead to film on the premises. If you're featuring customers or staff, it's your job to have their okay to appear.
Creative control and style
You're booking us for how our work looks — the pacing, the color, the way we edit. We'll take your shot list and your must-haves seriously, but final creative calls on composition, editing, and music are ours. We can't guarantee any specific photo or moment: weather, lighting, timing, the venue, and people not being where the timeline says they'll be are all real, and we'll get you the best day that actually happened. Requests for edits outside our style — heavy retouching, swapping heads, removing people — are quoted separately.
Guests with cameras and other photographers
Guests taking their own photos is fine, and expected. What we ask is that they don't block our shots during the ceremony, the first dance, or family portraits — most couples ask the officiant to say a word. We're the only professional photo and video team at the event unless we've agreed otherwise in writing, and any other professional you bring in works around us, not the other way around.
Drone
Aerial footage is included where your package says so, but flights only happen where the FAA, the weather, the venue, and common sense allow. Restricted airspace, wind, rain, crowds, or a venue's no-drone policy mean no flight, and that's not a discount or a refund — it's the law and your guests' safety.
Travel
Travel is included anywhere within an hour of Corning, Waverly, Sayre, or Athens. Farther than that, it's $65 per hour of driving, counted round trip. When the shoot is three or more hours away, or the schedule needs an overnight (an early start or a late finish far from home), travel is a flat $1,000 that covers the drive and lodging. Travel is confirmed in writing with the rest of the quote, so it never shows up as a surprise on the invoice.
Delivery
Wedding films are delivered online within six weeks of the wedding; wedding and portrait photo galleries within four weeks; business content within two. Peak season can stretch that a bit, and we'll tell you if it does. Sneak peeks come within 48 hours where your package includes them. Delivery is digital, through your private gallery — you get full-resolution files you can print anywhere.
Raw footage and unedited photos aren't part of any package. Businesses can add all the raw footage as an add-on; otherwise, unedited files stay with us. What you receive is the finished work, and it's complete when delivered — we don't re-edit a full gallery or re-cut a film after delivery except as covered under Revisions below.
Revisions
Business content includes one round of revisions — a single consolidated list of changes, sent within fourteen days of delivery. Wedding films get one round of small fixes (a name spelled wrong, a clip you'd rather not have in there). Anything beyond that, or a change of direction after the edit is built, is quoted as additional editing.
Copyright and how you can use the work
Roth Media owns the copyright to everything we shoot and edit. You get a license, not the copyright — and for most people that's exactly what you want. Wedding and family clients get a personal, lifetime license: print it, post it, share it, give it to your grandmother. Don't sell it, enter it in contests as your own, or license it to a business or publication without asking us — we'll usually say yes. Business clients get a license to use their content for their own marketing, forever, including paid ads, on any platform. What that license doesn't cover is reselling the content, handing it to another business, or re-editing it in a way that changes what it says. Please don't crop off watermarks or apply filters to finished photos you post publicly.
Music
Music in delivered videos is licensed through Epidemic Sound for the delivered video. The license does not cover pulling the track out and using it on its own. If a platform ever flags a video for music, tell us and we'll clear it.
Showing our work
Your signed booking agreement includes your written permission for us to use what we shoot in our portfolio, on this site, on social media, in ads for Roth Media, and in submissions to publications. If you'd rather we didn't — for any reason, no explanation needed — say so in writing before the shoot and we'll keep your work private. That won't change your price. If you're booking a session for your kids, you're confirming you're their parent or legal guardian and can give that permission for them. We don't sell your photos or footage to anyone.
Guest uploads
When a booking includes guest photo sharing, guests scan a QR code and upload their own phone photos, videos, and video messages. Each guest confirms before uploading that the content is theirs to share and that they're giving it to you and to Roth Media to keep, share, and use. Guest uploads are unedited and arrive as-is; we don't review, curate, or moderate them, and we're not responsible for what a guest chooses to send. Anything a guest uploads can be removed on request. Guest uploads stay in your gallery for the same twelve months as the rest of your delivery.
Client galleries
Galleries are private. Share the link with whoever you like — that's what they're for — but the gallery stays yours, and we'll take it down whenever you ask. Galleries stay online for twelve months after delivery; download everything to your own storage in that window. We keep a backup of your delivered files for twelve months after delivery as a courtesy, not a guarantee — after that they may be gone, so your copy is the copy.
If something goes wrong on our end
We shoot on professional gear with two cards in every camera and back everything up the same night. Even so, cameras break, cards fail, and things get stolen. If any part of your coverage is lost or unusable because of equipment failure, data loss, theft, or an error on our side, we'll refund the value of what was lost, and if it's the whole thing, everything you paid. That refund is the limit of our liability for any booking — we're not responsible for things like the cost of restaging an event, travel, emotional distress, or anything indirect. This cap doesn't apply to gross negligence or intentional misconduct on our part, and nothing here limits what New York law won't let us limit.
Things nobody controls
If a booking can't happen because of something outside anyone's control — severe weather, a natural disaster, a public-health order, a venue closing, a road being shut — we'll reschedule under the rescheduling terms first. If a new date can't work, we'll refund what you've paid beyond the cost of any work already done.
Your guests, your venue, our gear
You're responsible for damage to our equipment caused by you, your guests, or your vendors, and for our safety while we're working at your event. If a situation becomes unsafe or someone is abusive toward our crew, we can stop shooting, and payment for the booking is still due. You're also responsible for any permits or permissions the location requires, and for anything a third party claims because of where or who we filmed at your request.
This website
Everything on this site — photos, videos, words, code — belongs to Roth Media or the clients pictured in it. Don't copy it, scrape it, or use it as your own. The site is provided as-is; we do our best to keep it accurate and running, but we can't promise it always will be. How we handle the information you give us through it is in the privacy page.
Giveaway
The rules for any giveaway are on the giveaway page itself. No purchase necessary; entering doesn't obligate you to anything.
Sales tax
Where state law requires it, sales tax is added to the invoice and shown as its own line.
Changes
We can update these terms; the date at the top tells you when. Changes don't reach back into a booking you've already signed — your agreement and the terms in place when you signed it are the ones that apply.
The legal bit
Roth Media is operated by Roth Ventures NY LLC, New York. These terms are governed by New York law, and anything that can't be worked out between us goes to the courts in Tioga County, New York. If one part of these terms turns out to be unenforceable, the rest still stands. If we let something slide once, that doesn't mean we've waived it. These terms plus your signed agreement are the whole deal — nothing said in passing changes them.